Quick start guide
TeamCalc helps you understand the true cost of your engineering team — beyond just salaries.
1. Create your account
Sign up at teamcalc.ai/signup with your email. No credit card required — the free plan lets you model up to 2 teams with 7 roles each.
2. Create your first team
From the Dashboard, click New Team. Give it a name (e.g. "Backend Squad") and optionally set a budget cap.
3. Add roles
Click Add Role to start building your team. For each role, set:
- Role type — e.g. Software Engineer, Engineering Manager, DevOps Engineer
- Seniority — Junior, Mid, Senior, Staff, or Principal
- Location — UK region (Pro plans and above)
- Employment type — Permanent or Contractor
- Salary — enter manually or use our benchmark data
4. Read the cost breakdown
Each role card shows the total cost to company, not just the salary. This includes:
- Employer National Insurance (2025/26 UK rates)
- Pension contributions
- Benefits allowance
- Equipment and office space
- Recruitment cost (amortised)
- Management overhead
The team total at the top sums all roles.
5. Next steps
- Compare scenarios — visit the Scenarios page to model "what if" alternatives
- Add departments — group teams into departments for org-wide planning
- Export a PDF — generate a board-ready report from any team view
- Share a link — create a read-only link for stakeholders who don't need an account